• We suggest that the staff person or persons who will be adding or editing the information for the listing first join massprobono.org and notify the MassProBono coordinator that they would like Contributor authority.

• To edit an existing listing, find your listing by going to the Opportunities Guide and typing the name of your organization in the Organization text box. The name should come up in a list. Click on the name of your organization and then click the Search button. That will pull up your listing. Click the  icon to the right of the title line to get to the editing screen. Make the changes and click the Submit button at the bottom to save them.

• To enter a new listing, go to the Opportunities Guide and click the Add an Organization link in the upper right corner of the screen. Enter your information in the form and click the Submit button. Your listing will be reviewed by the website coordinator. 

• Log in. Go to the Add a Case form. There's a quick link to it on the left side column of the site. 

• Required fields are marked with an *. 

• In the Legal Issue field, enter a one-sentence title for your case (for example, Single Mother Seeks Child Support, or Grandmother Seeks Guardianship of Minor Grandchildren). 

• The description of the case should have enough information to give prospective volunteers a sense of what the case is about, but not so much information that you're revealing the client's identity. 

• In the Organization field, start typing the name of your program. When it appears on the list, click on it. This will ensure that your case is linked with your organization's listing in the Pro Bono Opportunities Guide.

• In the City and State fields, enter the location of the case, not the location of the organization. For example, if a Boston-based office has a case in Malden District Court, the location would be Malden. 

• Each program may decide whether to make the posting public or restrict it to logged in members of the website. The majority of other websites put case postings behind a password. The default setting is to restrict case views to website members.

• When you are finished entering the information, click the Submit button at the bottom of the page.

• If an attorney clicks the button to indicate interest in a case, you will receive an email confirming their interest. The attorney also receives an email saying that someone from the organization that posted the case will contact them to discuss it. We strongly suggest that you and the prospective volunteer have a discussion and come to an agreement about case referral before the volunteer accepts the case. 

• Case referral, support and follow through, and confirmation that the volunteer attorney is in good standing, are the responsibility of the organization/program posting the case. It is also up to each organization to decide whether to add a prospective volunteer to their pro bono panel.

• Use the Add a Project form. There's a quick link to it on the left side column of the site.

• Required fields are marked with a *. 

• In the Sponsoring Organization field, start typing the name of your program. When it appears on the list, click on it. This will ensure that your project is linked with you Organization in the Pro Bono Opportunities Guide. 

• Each program may decide whether to make the posting public or restrict it to logged in members of the website. We suggest that projects be viewable to the public. To make the project public, you will need to change the setting to No Restriction in the Access Restrictions setting.

• The project listing may include a link to project sign-­‐up calendar if available.

• There is no limit to the number of projects an organization or program may post.

• Project staffing and follow through, and confirmation that the volunteer attorney is in good standing, are the responsibility the organization/program posting the project.

• When you are done entering information, click the Submit button at the bottom of the page. It may need to be approved by a website administrator before it will appear on the site.

• Calendar events include trainings, meetings, receptions, and even webinars or webcasts. 

• Use the Add an Event form. There's a quick link to it on the left side column of the site.

• Required fields are marked with a *.

• We suggest including the time zone.

• If you are posting a web-based training, in the City field, enter Online, Webinar, Webcast or other similar term. Leave the State field set to MA.

• In the Sponsoring Organization field, start typing the name of your program. When it appears on the list, click on it. 

• Mark events as Priority if you want them included in monthly emails that go out to people registered for website.

• Consider sharing events, particularly web-based trainings on subjects that might be of interest nationally, with other Pro Bono Net sites. 

• When you are done entering information, click the Submit button at the bottom of the page. It may need to be approved by a website administrator before it will appear on the site.

• Use the Add a News Item form.

• News items may include case stories, volunteer recognition, or program achievements and honors, as well as outside news related to pro bono, legal aid, access to justice and other relevant topics.

• Use the Add a Resource form.

• These can be available to the public or password protected. The posting organization can decide this on a resource by resource basis. We encourage as much open sharing of resources as possible.

• Sample practice materials are the holy grail and are most welcome.

• Any time you submit a resource to masslegalservices, consider making it available to massprobono (and visa versa). We have a tool for sharing content between the two websites, but it's helpful to flag your intent to share at the outset.

• At http://massprobono.org/mailings/.

• Use for targeted emails to recruit volunteers. Emails can filter website members by case type, geography, language ability, and other criteria. Or you can do wide outreach to all those registered for website.

• Organizations/programs must agree not to use the Mailings tool for fundraising.

• Mailings will be reviewed and approved by website coordinator.

• Check existing email groups to avoid duplication. VLP/SPJ email groups for family, housing, guardianship, consumer, employment will be migrated to massprobono.org and opened to volunteers statewide.

• If you create a new email group, you will need to designate a person or persons to be the moderators.

• Use Add a Group link to propose a new list. The MassProBono coordinator will need to approve new email groups.

• Guidelines for all MassProBono email groups are at http://massprobono.org/groupguidelines/.

• The MassProBono coordinator will review and approve new members. Only registered and logged in members of MassProBono will see and be able to apply to join email groups. Email groups are limited to attorneys, law students and advocates who are actively volunteering. 

Detailed training in all these tools will be offered to designated Contributors to MassProBono. In addition, Contributors will be invited to the monthly technical assistance calls with Pro Bono Net.

Click here to view our MassProBono Powerpoint.

Check out the Pro Bono Net Admin Manual for detailed information about all the tools on MassProBono.